eRecording

Johnson County began electronically recording documents in October 2009 as a convenient, efficient, and secure service to the public. Documents are transmitted to Johnson County Register of Deeds through an online portal provided by one of four approved e-recording partners. Once recorded, a receipt with confirmation of recording is sent back to the submitter.

Background

The Kansas legislature established the Kansas Electronic Recording Commission (KERC) to adopt standards to implement the Uniform Real Property Electronic Recording Act (URPERA). Passed during the 2006 legislative session, the Kansas URPERA authorizes county Registers of Deeds to accept electronic documents for recording, provided that they do so in compliance with standards established by the KERC.

The KERC, in accordance with the provisions of its authorizing legislation, used the electronic recording standards issued by the Property Records Industry Association (PRIA) as the foundation for Kansas standards, expanding upon or clarifying the PRIA standards when necessary.

KERC standards address the following issues:

• Data standards
• Security (transactional and organizational)
• Electronic signatures
• Notary acknowledgment
• File formats for electronic recording
• Records retention and preservation
• Payment of fees

Requirements

All document submitters must have an agreement in place with Johnson County, as well as an agreement with one of our approved providers.

Please complete the standard eRecording Memorandum of Understanding (MOU) and return it to:

Johnson County TTV

Providers

In order for a document submitter to transmit documents to Johnson County electronically, they must use a service provided by one of 4 approved vendors. These vendors act as a secure courier service to and from Johnson County’s recording system. Each provider has their own interface and fee schedule, and TTV suggests all interested submitters contact all 3 to determine which product will work best for their organization.

Note: Johnson County does not charge any additional fees for eRecording.

CSC
Corporation Service Company
www.eRecording.com
eRecording support 1-866-652-0111

Mobilis Technologies/iCounty
Lisa Norris
eRecording support 816-295-1540

Simplifile
Lynn Wilkey
Regional Sales Director
800-460-5657 x1137

eRecording Partners Network
Pam Trumbo
888-325-3365 x11240

Document Types

Johnson County accepts most document types for electronic recording. The entire list of eligible document types can be found here.

Rejections

eRecording provides a method for identifying errors through software, as well as a quick turnaround time for errors to be fixed and the documents resubmitted. Johnson County inspects each document to ensure it fulfills the recording requirements.

Common rejection reasons:

• Incomplete Notary Section (Seal, Signature, County/State, Date, Year or Expiration Date) K.S.A. 53-508
• Signors name must appear in Notary Paragraph. K.S.A. 53-508
• Not a Johnson County, Kansas filing.
• Names are not typed or printed under ALL signatures. Notary rubber stamps with the name included will be accepted. Raised Notary seals must have the name
• A Mortgage Registration Fee Affidavit is required to avoid repayment of mortgage registration tax on a document which has been previously filed and mortgage registration tax collected. K.S.A. 79-3102(d)
• Need mortgage information for all mortgage(s) where taxes were paid
• Lender has changed. Lender's name must be exactly the same as on the original
• A legal description is required on the document.
• Bk and pg # of the doc being assigned or released is required per K.S.A. 58-2308. Docs filed after Dec 1, 2003 must have 6 digits for Bk and 6 digits for pg. Docs filed prior to Dec 1, 2003 MAY have up to 4 digits for bk # and up to 3 digits for pg
• We require a 3" top margin on 1st page of doc, 1" margin on sides & bottom, & 1" margins (top, sides & bottom) on each additional page. A cover sheet including the doc type, 1st & 2nd parties & legal description can be used. K.S.A. 28-115(
• All assignments shall clearly set forth the full name of the assignee, together with the assignee’s address. K.S.A 58-2319
• The grantor’s name on the deed is not how it appears on the tax roll.
• The legal description on the deed is incorrect.
• A Real Estate Sales Validation Questionnaire or Exemption number (printed on the deed) is required. K.S.A. 79-1427(c)
• On a sales validation questionnaire, ALL blanks must be filled in and ALL questions must be answered. If you choose exemption #4, you must include the verbiage “by way of gift, donation or contribution stated on the deed.”
• Document presented is illegible. The quality of the document presented for recording is not adequate for digital scanning. K.S.A. 28-115(e)
• A Re-file Affidavit may not be used in this instance. Document must be re-signed and re-notarized